How to Improve Your EcoVadis Score: Avoid These Common Submission Mistakes
Many first time EcoVadis submissions fail, not because of a lack of effort, but due to avoidable mistakes in documentation and process. In this guide, we’ll walk you through the most common EcoVadis submission mistakes and how to fix them, so you can improve your initial score and stay competitive during supplier onboarding.
Buyers and procurement teams use EcoVadis scores to shortlist suppliers. A weak first submission can close doors before you even start.
Why First-Time EcoVadis Scores Are Low
It’s normal to score between 20–50% on your first submission. No organization scores 100% in the first or even second attempt. But the goal is to use that baseline to continuously improve.
The good news? Small, focused changes can significantly improve your score.
Common EcoVadis Submission Mistakes to Avoid
1. Ignoring Platform Warnings
The EcoVadis platform flags missing or incomplete items, don’t skip the completeness check. Unanswered mandatory fields, missing attachments, or files in the wrong format can immediately lower your score.
2. Using Irrelevant or Expired Evidence
Don’t submit generic reports. Map every document to a specific question and ensure it’s current, relevant, and in the correct language.
3. Lack of Proof of Implementation
Stating you have a policy isn’t enough. Include:
Dated and signed policies
Named policy owners
KPIs and training records
Monitoring logs and corrective actions
4. Overclaiming Without Verification
Claiming KPIs or programs without evidence will hurt your credibility. Use low effort verification methods like:
Signed meeting minutes
KPI dashboards
HR/payroll snapshots
Supplier confirmation emails
5. Disorganized Evidence
Poor file naming, untranslated documents, and missing formats waste time. Standardize filenames, translate where needed, and keep a central evidence repository and submission log.
Quick Fixes That Boost Your First EcoVadis Score
Assign a single submission owner to ensure accountability.
Create a mapping system linking each document to its relevant question.
Use cover notes to explain document relevance.
Run an internal audit before submitting.
Prioritize high-impact areas: environment, labour, ethics, and sustainable procurement.
Even small improvements can help you move from a 20–50% range into a competitive score band.
Plan Ahead for Ongoing Improvements
EcoVadis is not a “set and forget” system. Treat your first submission as a baseline and commit to iteration:
Update monitoring data quarterly
Train document owners across departments
Schedule internal review checkpoints
Use third-party tools or expert support to streamline future submissions
Get Expert Help with Your EcoVadis Submission
If you want hands on help or tools to simplify your EcoVadis submission, their are a range of services available, our SBS Net-Zero Program can support the environmental aspect of your submissions.
Final Thoughts
Avoiding key EcoVadis submission mistakes can make the difference between being shortlisted or overlooked. Start strong, stay organized, and improve with each cycle.
Looking to raise your score? Get in touch for tailored support and strategies that work.